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Searching and filtering
Searching and filtering the records in your data is controlled by the second bar across the top of the screen.
The field chooser dropdown allows you to search the data by specific fields. The default options are:
- All fields, which searches across all available data
- Descriptions, which searches description fields in your data
- IDs, which searches the various identifier fields of your data
- Titles, which searches the various titles fields of your data
You can also add your own custom options for choosing fields to search.
The search box is where you enter your search terms, typically a keyword that might be found in a title field.
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Making the most of the search box
The search box will remember your previous queries. Click on the blank box to see them and delete unwanted ones with the bin icon.
Special characters (like apostrophes) should be enclosed in double quotes or escaped with a backslash.
eg for Mark's, you should use either mark\'s or "mark's"
If you're searching for an identifier that includes special characters, enclose it in quotes, eg
"DZSWS:1971.13"
You can search for complete phrases (including special characters) using quotes
eg individual brushstrokes will find both individual and brushstrokes but "individual brushstrokes" will find only the complete phrase.
The query box uses Lucene syntax and there are cheat sheets that can help you with advanced queries.
The apply filter button creates a slideout where you can create custom filters that further filter your results by the content of the fields in your data. This works like a facet search might on your public site, and is best used where common categories exist in the data. For example, filtering by a title field might not be useful where titles are unique, but filtering by material might be useful if you want to find works on paper.
When you select a filter, you’ll then see a set of option accompanied by tickboxes showing the most common occurrences in the field you’ve chosen to filter by (for example, in a material field, the most common might be paper). Tick one or more of the tickboxes to see results filtered by your choice (eg results for your search terms, where the material is paper).
You can also add your own custom options for choosing a field to filter by.