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Counting and ordering
Counting and ordering the records in your data is controlled by the first bar across the top of the screen.
The results count tells you how many items have been returned by your current search. By default, with no search terms entered, it will tell you how many records you have in total.
The search by access level (or endpoint) dropdown allows you to search subsets of the data, according to the access level assigned to the data. This may help you search records that aren’t publicly available on your website.
The default levels of access are
- Administrator
- all your data
- Public
- only data published to your website (usually in collections online), and in its published representation state (which might not be the same as what’s in Internal Admin).
The search defaults to Public.
The order-by dropdown allows you to order the results of your search by a particular field in your data. This may help you find recent additions to a large set of results more quickly, for example.
The default fields are
- Date Modified
- Date Created
- Date Processed
- ID
- Summary title
You can also add your own custom options for ordering by a field.
The ascending/descending dropdown works in combination with the order-by drawdown to order your results by the field you have chosen in either ascending or descending order.